Tender & Purchasing Manager Oslo

Position : Tender/Project Purchasing Manager

Location: Oslo, Norway

Start date: ASAP

Duration: 12 month contract

Rotation: Monday-Friday, 8 hours a day

Type: Freelance contract

Job Details:

Throughout the lifetime of the Tenders and the Projects, the Tender/Project Purchasing Manager manages and coordinates all the purchasing activities relevant the Tenders and Projects he/she is nominated on, in close cooperation with the Tender/Project Category Managers and the Tender & Project Teams, respecting the clients purchasing procedures.

Roles and Responsibilities

• In charge of 1 or more tenders or projects simultaneously according to the clients Project Model and Purchasing Operating Model
• Main contact towards the suppliers / bidders for all deliveries required at tender and project stages
• Overall Responsible of all purchasing related items (Supplier sourcing, selection, cost evaluation, negotiations, …) for each tender and/or project ; electrical material, mechanical accessories, equipements, installation services, manpower, on site support, offshore services, …
• For each Tender or Project purchasing activities, responsible of/to:
• discuss with the Tender/Project team the best subcontract structure before launching the RFX, identify the packages that will require full subcontract (complex) or just a PO (Simple) & the best approach (timing, preliminary commitments, back-to-back , …)
• prepare and maintain the Procurement Plan (PP) identifying the Category Purchases and all other items in cooperation with project team
• have the full knowledge of the Client contractual requirements specific for Purchasing
• send RFQ package to the suppliers, receive and analyse offers, deviations, clarifications & enter in due course into the most appropriate agreement after negotiations
• ensure that all necessary clarifications and input from the Suppliers are taken forward to the Client
• source new suppliers and follow up qualification of all suppliers necessary for the Tender/Project; Ensure that suppliers are approved, and that all necessary information is registered in supplier database before entering into any agreement; organise supplier audits when needed;
• follow strictly the General Management Procedures (GMP) before placing any order
• ensure high quality and efficient project execution by close follow up of suppliers, contracts and deliveries; Follow up invoicing and ensure payments to the suppliers as per the agreements
• focus on the potential savings and TCO;
• When possible, establish and maintain valid frame agreements with unit rates, prices and options ready to be called off
• Participate and lead (as defined in Project Model) necessary teams meetings deemed appropriate for the proper execution of the purchasing activities (clarifications, negotiations, kick off with suppliers, Purchasing Transfer meeting or any other internal team meeting,...)
• Before 9th of each month, report savings in due course using tool, PCS - Savings compared to budget (so called P&L Savings), Cost avoidance/savings compared to first offers (so called Purchasing Performance) or Cash impact (when terms of payment are modified)
• Be aware and follow the Division of Responsiblities between the Tender/Project Purchasing Manager and the Tender/Project Category Manager
• Participate actively in the Risk meetings by identifying risk links to supply chain
• Ensure compliance with the Group Code of Ethics and particularly implementation of the Group rules and policies related to the relations with agents and consultants, competition law and the annual actions of the Ethics Compliance Program
• Participate actively in department meetings and prepare when requested
• PO creator in SAP; Invoice approver in Basware (according to the clients rules)

Expected results

• Perform purchasing as per the clients Project Model and Corporate Purchasing Rules (POM) and General Management Procedures (GMP)
• Use the negotations tools available to achieve the best deals taking into consideration all parameters, cost, planning, quality, reputation,…
• During Project, prepare an evaluation of the offers to be presented and discussed with the teams (technical, legal, management, ..) before placing the order
• When applicable use the evaluation template matrix (TCO) with criteria and weigth
• Be aware and try to reach the yearly KPI targets; for example: savings on P&L, cost avoidance, number of e-auctions & LRN, number of CSR scorecards, … to be cascaded by line management in concertation with Coprorate purchasing
• Ensure our supply chain follows our CSR expectations
• Be fair with the suppliers and involve competition in all purchasing processes
• At Tender stage, focus on obtaining the right offers (commercial and technical) in order to win Projects & ensure that all clarifications are done with suppliers and cascaded to the tender team.
• During Project execution, ensure high quality delivery, efficient project execution and minimum variations and claims by close follow up of internal stakeholders, suppliers, contracts and deliveries
• Good coordination with all tender & project teams ; establish and maintain Procurement Plans according to the clients Standards; provide necessary inputs to the monthly reporting
• Provide all suppliers necessary information (cost variaiton, deviations, change of methodology...) to the tender & project teams in due time.
• Have valid and useful Frame Agreements with details, costs and options for call off
• Always obtain 3 compliant offers to avoid Single Source situation when purchasing above
• 50 000 €
• Ensure that purchasing is done below or within the project budget and time frame allocated
• Be an active and visible contributor in the tender and project to satisfy internal and external customers ; Ensure high professional level in work performance; Delivering results and meeting expectations
• Use PLM as per the clients procedure; Store all RfQ, PO, emails with suppliers in PLM, TeamCenter; and when available uses the new functionalities of the PLM.

Required skills and qualifications)

• Fluent in English, plus in English
• Master degree in Engineering , Business or Supply Chain
• Extensive Experience from relevant positions may compensate for formal education
• Minimum 9 years of experience in Procurement / Category Management / Supply Chain with proven records of fruitful negotiations or commercial achievements
• Curious, willing to understand the purchasing technical need to a sufficient level to discuss and challenge suppliers
• Appetite to negotiate with suppliers / Extensive Negotiation skills (LRN, e-auction, negotiation strategies, physical auctions…)
• Knowledge of various Sourcing and e-sourcing platform
• Team player / Organised / Ability to coordinate many stakeholders and keep good track of discussions
• Strong commercial & Proactive mindset /
• Ability to communicate and search for information
• Ability to develop a network both inside the company and externally
• High working capacity and resistant to some high pressure periods
• Ability to multitask and prioritize
• Experience with SAP obligatory
• BI & Ariba Knowledge is an advantage

If interested apply within.